Welcome to the I love me 2023 fair as an exhibitor!

May

• Propose a program 
• Book accommodation with a discount price

June

• Check your invoicing details

August

• Update your company profile 
• Register co-exhibitors 
• Market your own participation 
• Invite visitors to the event 
• Order a customised stand plan 

September

• Plan and order stand structures and furniture 
• Submit your fascia text or logo 
• Publish your stand programme 
• Take media representatives into account 
• Market your own participation 

October

• Passes 
• Order stand catering and meal vouchers 
• Take care of the safety of your stand 
• Parking
• Exhibition Office 
• Exhibitors’ Lounge and restaurant services 
• Deliveries to your stand 
• Doing beauty treatments at your stand? Check the instructions. 
• Wireless network 

Propose a program  

If you have an interesting, current, or entertaining program that you would like to present to fair visitors, please propose a program through eMessukeskus under Programme or send an eamil to producer Paula Tuominen, paula.tuominen@messukeskus.com by 23.5. 

Book accommodation with a discount price 

Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a 11 % discount on the daily price. We recommend to book early – the hotel is very popular during the exhibitions.

Check your invoicing details

Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com by 30.6.2023.  Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge. 

Update your company profile 

We are publishing a list of all the exhibitors on I love me website. The list will be published 31st of August. If you like to make changes to your company’s marketing name, please do that in eMessukeskus – Market your participation. 

We encourage you to update your company profile in eMessukeskus no later than 26.9.2023 to ensure visibility in the event info. 

Register co-exhibitors 

Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 26.9.2023 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus. 

Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 440 € + VAT. 

Invite visitors to the event  

This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Invite your customers –page starting from week 23. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).  

If you wish to change all or some of the eTickets included in your stand to printed tickets, please our contact customer service: customer.service@messukeskus.com by 5.10.2023 

You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. Printed tickets are delivered between 7.8.2023 and 6.19.2023. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances. 

Make the most of logos and banners of the event in your own marketing channels 

Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions. 

Order a customized stand plan and implementation or a ready-to-use solution 

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages. 

Plan and order stand structures and furniture 

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products. 

Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 9.9.2023 you will acquire the products at a lower cost.  

Save money by placing your order in advance! 

On 10.9 prices will increase by 20% 

On 30.9 prices will increase by 50% 

On 13.10 prices will increase by 100% 

More information: osastopalvelut@messukeskus.com 

Submit your visibility text or logo 

If you have purchased a stand solution including a visibility text or logo, please remember to send the text or logo to graphics@messukeskus.com on 19.9.2023 at the latest. Any changes made after the deadline will be charged according to our normal price list. 

Tell the visitors what is happening at your stand – publish your stand programme 

Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge. 

Make the most of logos and banners of the event in your own marketing channels 

Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions. 

Take media representatives, bloggers and social media influencers into account 

Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets. 

Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Pia Sievinen, pia.sievinen@messukeskus.com. 

You will recognize professionals from Book Salon lanyards!

This year, professionals will have a lanyard sponsored by Book Salon, to which the badge received upon registration will be attached. This way, exhibitors can easily identify professionals in the event.

Passes for exhibitors and constructors  

You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus (the Submit Passes tool opens on week 38). The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office. 

You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge. 

Free passes included in your stand:  

smaller than 6 m2 stand 3 pcs 
6–10 m2 stand 5 pcs 
12–21 m2 stand 10 pcs 
24–36 m2 stand 15 pcs 
40–50 m2 stand 20 pcs 
larger than 50 m2 stand 25 pcs  

Co-exhibitors receive one free exhibitor pass.  

The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in Compass Group cafes). The constructor pass is valid during the construction and dismantling periods of the event. 

Parking 

A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark. 

Exhibition Office 

The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.  

Deliveries to your stand

Mark items delivered to our Construction Service as follows:

Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. number
Messuaukio 1
FI-00520 HELSINKI, FINLAND

Wireless network for exhibitors

Corporate customers will now connect to the Messukeskus Exhibitor wireless network at Messukeskus. This network is separate from the Messukeskus network used by our visitors.

We will provide the password in a customer message before your event, but you can always find the password in eMessukeskus.

We are also able to meet any additional corporate network needs, wired or wireless; just let our contact person know. They can also help with any practical questions you might have.

Exhibitors’ Lounge and restaurant services

The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.  

You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers. The exhibitor priced buffet lunch is served in restaurant Mesta on the 2nd floor of Siipi conference area. Meal vouchers can be purchased from the Exhibition Office, restaurant Eat & Meet (upper Gallery) and Stop & Shop kiosk (lower Gallery). 

Order stand catering and meal vouchers

Remember to order catering for your stand together with meal vouchers for your staff in advance – latest 4 days before the event. 

Take care of the safety of your stand

Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors. 

In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Products & services in the category Safety (under Stand services). 

Beauty treatments in the exhibition stand

If your company is providing beauty treatments such as beauty injections, eye lashes or microblading etc., please make sure that your customers are informed properly that who is responsible of the treatments. Messukeskus also recommends informing the customers where to contact if they have some questions about the treatments after the fair. Exhibitors are responsible of the treatments that are made at the exhibition stand.